Before Departure

Members of partner institutions who wish to visit FISIPOL should follow the procedure below:

  1. Download the International Visit Form
  2. Fill the Visit Form with correct information
  3. Send an email to geo.fisipol@ugm.ac.id informing your plan to visit with the Visit Form attached
  4. We will respond to your email on work days: Monday – Friday (08:00 a.m. to 4 p.m. GMT+7)
  5. Further procedure will be attach in email responses, the candidate of visiting lecture will be guided to each step of the visa process
  6. The candidate of visiting lecturer/staff from international research institutions or university partners overseas as an applicant has to submit their visa application to Office of International Affairs (OIA) Universitas Gadjah Mada via online or represented by someone else to give the document directly come to the office;
  7. Faculty/Study Center/Institution who is inviting the Visiting Lecturer/Staff from overseas to Universitas Gadjah Mada is required to submit the Letter of Request to the Head of Office of International Affairs along with the application. the The required documents for the application are:
    • Resume/Curriculum Vitae
    • Recommendation Letter signed by the institution of origin
    • Official Application Form from the Faculty/Department
    • Recent Academic Certificate
    • Letter of Sponsorship indicates the financial support
    • 1 Copy of Passport
    • 2 colorful photo 4 x 6
    • 1 page of summary contains of the details of activities
  8. If it is accepted, admission staff at the Office of International Affairs will send the Letter of Assignment and Surat Permohonan Pembebasan Dana Pengembangan Keahlian dan Keterampilan (DPKK) to DIKTI. Afterwards, DIKTI will proceed the document to BPKLN. The applicant or candidate of Visiting Lecturer/Staff in G to G program and certain institutions (based on BPKLN), the Letter of Assignment will be issued by Sekretaris Negara (SETNEG)
  9. After receiving the Letter of Assignment and DPKK and BPKLN, admission staff at the Office of International Affairs will ask a request to Depnaker in order to issue the Letter of Aprrovement for Visa Application to work (TA 01), to be given to the applicant;
  10. Along with the TA 01, Incoming Permit staff will process the visa to Dirjen Imigrasi;
  11. Letter of Assignment and Visa Otorization will be sent to the applicant or candidate of the Visiting Lecturer/Staff overseas via email or fax;
  12.  After the applicant applied for Visa to the Indonesian Embassy or Consulate General, the applicant is able to come to Indonesia and confirm to the Office of International Affairs UGM after departure.

After Departure

Members of partner institutions advised to do this step after departure:

  1. Report to the Global Engagement Office FISIPOL UGM by email or contact person provided by GEO FISIPOL UGM
  2. GEO FISIPOL UGM will assist you to report your stay to the Office International Affairs UGM and Immigration Office of Yogyakarta.

IMPORTANT NOTE:

  • During Covid-19 crises, international visit to FISIPOL UGM is temporary halted until further notice.
  • However, international guests from partner institutions can still conduct online meeting with their counterparts in FISIPOL.