Type of Visa
Visa Visit
Visa on Arrival (VoA)
Validity period: 30 days
You can apply for visa upon arrival in Indonesia, if the nationality included on visa on arrival countries list. Visit Visa on Arrival is valid for 30-day stay in Indonesia. The visa can be extended in local Immigration Office for 1 (one) time, to have another 30-day stay. Below is the list of countries whose passport holder can apply for Visa on Arrival:
Entry requirement for Visa on Arrival
- Valid passport at least 6 month from the entry date into Indonesia
- Round trip tickets
- Minimum 1 blank page on passport
Visit Visa by Applying to Indonesian Embassy/Consulate (VKSB)
Validity period: 60 days
You can apply Visit Visa to Indonesian Embassy or Consulates in your country, or the guarantor (OIA UGM) could apply to Indonesian Immigration Office in Jakarta. The holder of this visa can stay in Indonesia up to 60 days. The visa can be extended at the Immigration Office up to four times, each extension will be granted another 30 day of stay.
There are two types of Visit Visa: 1) Single entry; 2) Multiple entry. You may apply according to your purpose of stay and how frequent will you come in. This type of visa usually applicable for short study program such as summer school, seminar, arts and cultural events, short training and any other short term academic activities.
Entry requirement for VKSB:
- Valid passport at least 6 months (for single entry) and 18 months (for multiple entry from the entry date into Indonesia
- Round trip tickets
- Minimum 1 blank page on passport
- Sponsor Letter (provided by OIA UGM)
Please visit this link for further information regarding to VKSB.
Limited Stay Permit (ITAS)
This type of visa is suitable for international students or scholars who wish to come to Indonesia for longer period of stay. The VITAS will be converted to Limited Stay Permit (ITAS) once you arrive in Indonesia. We suggest you to apply for VITAS if you are coming to UGM for one or two semesters exchange, degree program (undergraduate and graduate programs), and any other program which require long period of stay in Indonesia.
There are types of VITAS depend to your purpose of visit: working, research, or study visa. International students who wish to study in UGM will need VITAS 316 for study purposes. For further information and assistances, please contact Incoming Mobility Officer through email at admission@ugm.ac.id.
Documents required for VITAS
- Copy of Passport
- Application
- Sponsor Letter (provided by OIA UGM)
- Letter of Recommendation (issued by relevant institution*, assisted by OIA UGM)
- Visa Authorization/Telex Visa (issued by Immigration Office, assisted by OIA UGM)
*For study purposes, the recommendation will be issued by Ministry of Culture and Education; For research purposes, the recommendation will be issued by Ministry of Research and Technology OR Indonesia’s Institute of Science (LIPI)
ITAS is an electronic identity card for limited stay in Indonesia. If you come to Indonesia with VITAS, OIA UGM will assist you to convert your VITAS to ITAS. The required documents for ITAS are:
- Immigration forms in Bahasa Indonesia (will be filled by OIA UGM)
- Sponsor Letter by Head of OIA UGM (provided by OIA UGM)
- Passport and copy of passport of the relevant pages
- Copy of visa/VITAS
- Copy of Study Permit
- Copy of Visa Authorization (Telex Visa)
- 6 photos of 3×4 cm and 6 photos of 2×3 cm (red background)
- Letter of Domicile (a letter from the head of sub district that certifies your residential address)
- Power of Attorney that authorizes OIA officer to process visa on behalf of the student.
All required documents will be sent to Immigration Office by OIA UGM. After the application is being processed, students will be informed to come to Immigration Office to take picture and record their finger print. Your ITAS will be sent to your email once it is issued by the Immigration Office. You can show your ITAS to Immigration officers or other authorities when it is needed.
ITAS Extension
You are suggested to process your ITAS extension one month before the expiry date. The required documents for ITAS extension are:
- Sponsor letter for ITAS extension (from OIA UGM)
- Copy of sponsor ID (provided by OIA UGM)
- Letter for study permit extension (provided by OIA UGM)
- SKTT from Dinas Dukcapil (OIA UGM will provide you a sponsor letter to obtain it)
- Copy of passport, visa, and latest ITAS
- Academic Transcript from your faculty
- Two pieces of red background photos, sized 3×4
- Fill perdim forms number: 24, 25, and 27 (at the Immigration Office)
ITAS Extension Procedure
Supplementary Documents:
- Study Permit
Study Permit is issued by Ministry of Research, Technology, and Higher Education that states that you are given permission to study in Indonesia. It should take one to two weeks to make a study permit submission via the Ministry’s official site (it might be accomplished earlier if there is no incomplete/incorrect documents). Study permit is one of the requirements to apply for Telex Visa, extend visa and make a new ITAS. - Telex Visa
Visa authorization or telex visa is a preapproval letter from the Indonesian Directorate General of Immigration that is sent to an Indonesian Embassy or Consulate addressed in the letter to enable issuance of an entry visa to a foreign applicant. - Letter of Domicile
Letter of Domicile is issued by your local Village (Kelurahan) that states that you temporarily reside in the mentioned address in the card. This letter is one of the requirements to apply for a new ITAS, new SKTT and extend SKTT. In order to get this letter, you must get an approval from your house owner, Head of Neighborhood Community Unit (RT & RW), and Head of Village (Kelurahan). - Temporary Residential Card (SKTT)
Temporary Residential Card (Surat Keterangan Tempat Tinggal/SKTT) is an identification card issued by local Department of Population and Civil Registration (Disdukcapil). SKTT is one of the requirements for ITAS extension. - Letter of Police Registration
Police Registration Letter (Surat Tanda Melapor/STM) is a letter that is issued by Indonesian Police to record foreigners’ stay in Indonesia. STM is used to extend study permit, apply for a new SKTT, extend SKTT and apply for driving licence.
Exit Permit Only (ITO)
ITAS holders are required to apply for EPO (Exit Permit Only) before leaving Indonesia. EPO will inactivate your ITAS and therefore you will need a new visa to enter the country in the future. You need to apply for EPO by yourself at the Immigration Office where you are registered (Immigration Office Yogyakarta). EPO must be processed immediately prior to your departure date. You can start processing your EPO two weeks prior to your departure date.
Following are the documents that you need to apply for your EPO:
- Original passport
- Copy of passport
- Copy of passport page with your ITAS stamp
- Printed ITAS
- Copy of flight ticket
- Immigration forms (you will get this at the Immigration Office)
- Sponsor letter (from OIA UGM)
Once you submit all these documents, you will be handed a receipt with the pick-up date on it. On the stated date, go back to Immigration Office and pick up your passport with EPO stamp in it. Check the stamp to make sure that it is the correct date of your departure.
Important: You can leave Indonesia from any port in any city (for example, you want to leave Indonesia from Jakarta or Denpasar, Bali). However, please be informed that you still have to pick up your passport in Immigration Office in Yogyakarta within seven days prior to your departure date.
Important Notes
Report to OIA upon Arrival in Yogyakarta
International students are required to report to Office of International Affairs UGM (Address: Bulaksumur F12-13, UGM Campus, Sleman, D. I Yogyakarta, Indonesia – Google Maps: http://bit.ly/OIAUGM) maximum one week after arrival in Indonesia. The purpose is mainly to convert your VITAS into ITAS. This process is MANDATORY because VITAS will expire in 30 days after student’s arrival and it means you will stay in the country illegally (overstay) if you do not immediately convert it to ITAS.
At OIA, you have to complete a number of required documents with the assistance of OIA staffs. After the completion of all documents, OIA will help you deliver your documents to the local Immigration Office in Yogyakarta and notify you once the document is ready.
Overstay
If you stay in Indonesia for longer period than the validity of your visa or stay permit, it is considered as overstay. Example:
- You entered Indonesia on the 1stof September using the visa on arrival which is valid for 30 days. It means that the validity will be until 30th of September and each day after that date would count as ‘overstay’.
- You entered Indonesia on 1stof September using VITAS that is valid for 30 days. Until the 30th day of your stay, you have not started processing the conversion of your VITAS to ITAS. As long as you do not process your ITAS, each day after the visa expiration would count as overstay.
If the overstay is 60 days or less, the consequence is paying fine. As of 2016 regulation, the fine is Rp300,000 per day. However, if the overstay exceeds 60 days, there might also be further investigation from Immigration, deportation, blacklist to re-enter Indonesia in certain period, and other unfavorable consequences. WARNING: Failure to fulfil the above administrative process and all the consequences due to overstay will be your own responsibility. Please consult with OIA UGM shall you have any inquiries regarding the visa and immigration matters.