Standard Operational Procedures: Foreign Researcher

  1. The interested overseas researcher from international research institutions or iuniversity partners overseas as an applicant has to submit the application to Office of International Affairs (OIA) Universitas Gadjah Mada via online or directly come to the office. The requred documents for the application are:
    • Offcial Letter of Request
    • Research Proposal
    • 1 page of Research Abstrac/Summary, which contains of Title, Metholody, Research Purposes
    • Resume/Curriculum Vitae
    • Recommendation Letter signed by Professor/Supervisor and Recommendation Letter signed by the institution of origin
    • Letter of Sponsorship indicates the financial support
    • Statement Letter indicates the current health and condition of the applicant
    • 1 Copy of Passport
    • Recommendation Letter signed by the Indonesia Embassy located in the country of origin of the applicant, or the Embassy of the country of origin of the applicant located in Jakarta, Indonesia.
    • 4 colorful photo 4 x 6
    • List of tools/equipments that will be brought to Indonesia, including the price of the tools/equpments
    • 1 Copy of certificate of marriage, 1 copy of children (son/daughter) brth certificate, Resume/CV member of the family, if the member of the family will go along with the applicant
  2. The staff at the Office of International Affairs Universitas Gadjah Mada should confirm/contact the related university institutions such as Faculty and Study Center, to ask the approvement of the application, including to provide the name of researcher as the counterpart of the research;
  3. If it is accepted, Office of International Affairs on behalf of the Universitas Gadjah Mada will send the Letter of Acceptance to the applicant or interested researcher. If it is not accepted, they will be sent a Letter of Refusal;
  4. The staff at the Office of International Affairs Universitas Gadjah Mada will process the research permission to KEMENRISTEK;
  5. The staff at the Office of International Affairs Universitas Gadjah Mada will check the process of research permission to KEMENRISTEK in early month (before the review of the research proposal, usually conducted between date 10-15). If the research proposal is approved, the visa application will be processed by the KEMENRISTEK as well;
  6. After processing the visa at the Embassy, the approved overseas researcher comes to Indonesia, and will reimburse all cost spent for processing the research permission and visa otorization to KEMENRISTEK and to register themselve to the Office of International Affairs Universitas Gadjah Mada. The approved overseas research will be given a letter to be given to the counterpart to start the research activities.
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